Food Vendors

Food Vendor Terms and ConditionsPlease read the policies and procedures guidelines very carefully.All policies and procedures will be enforced.In addition to Okra Strut Policies and Procedures, all participants are required to comply with State, County and Local codes and regulations. Food vendors will potentially be subject to inspection by DHEC, DOR, and the Irmo Fire Marshall.APPLICATION PROCESSCOMPLETION – Application must be completed, signed, and returned by the deadline indicated.CONFIRMATION OF ACCEPTANCE – If accepted for participation, a confirmation will be emailed and payment will become due upon receipt of notification.NOTIFICATION OF REJECTION – If not accepted for participation, an email notification will be sent to the applicant promptly.PAYMENT – Payment is due upon receipt of notification that applicant is accepted to the Okra Strut event. If not paid before the deadline in the notification, the applicant will forfeit the application and the application status will change to rejected.CHECK-IN and SET-UP PROCEDURES for Food VendorsMay access the site and set-up between 8:00 AM and 4:00 PM as early as Wednesday. Only FOOD and AMUSEMENT vendors will be permitted to SET-UP early. All vehicles, trailers or other large objects must be removed from the site by Noon on Friday. Only approved support and supply vehicles will be permitted to remain on the festival site. Vehicles may access the site after 11:00 PM when it is safe to do so.Any participant who fails to arrive during the check-in time will be considered a “no-show” and the space may be re-assigned.SPACE ASSIGNMENT – Participants are assigned a space with a corresponding ID number. Participants cannot sublet, assign, or donate their space in whole or part without permission of festival management.UNIT OPERATION AND SALES – Unit must be operational during official festival hours. PARTICIPANT WILL BE PERMITTED TO SELL OR GIVE AWAY APPROVED ITEMS ONLY. Food, beverage and amusement vendors will be required to accept cash or cards.PRIVILEGE FEE – Will be determined by the number of items on your menu. This will be a declining rate with fees per item decreasing as they go up.1-5 items - $450.006-10 items - $550.0011+ items - $650.00UNIT OPERATION AND SALES – Participants will be provided with a space approximately (12’) front by (12’) in depth for each space rented.SIGNAGE – Participants are responsible for signage. Signage must be contained within assigned space. Signage must be finished and visible by 5:00 PM on Friday and remain visible by the public during the entire event. Every item for sale must be clearly listed, including the pricing information, on the sign.CLEAN UP – Each participant must clean up his/her designated area during the day with a final clean up at the end of the day. Trash and recycling receptacles will be on site.SAFETY – All participants must comply with all fire and safety guidelines explained in the confirmation material.FOOD SALES – The sale of food or beverage products is strictly limited to approved food vendors.PRODUCT/SERVICE EXCLUSIVITY - No participant will be granted exclusivity of products, business or services unless purchasing bottled soda and water rights.RESTRICTED SALES/GIVE-AWAY ITEMS – The sale of the following items is strictly prohibited: any type of GLOW PRODUCTS, SILLY STRING OR SIMILAR PRODUCTS, OR ALCOHOLIC BEVERAGES.FESTIVAL SERVICESELECTRICAL SERVICE – Electrical service is limited and is therefore not guaranteed and must be requested at time of application. If service is provided by the Festival, it will be indicated on your confirmation.SECURITY – Overnight security is provided on the festival site. However, festival management cannot be responsible for lost merchandise or material due to theft or vandalism.ICE – Ice will be available for sale on the festival site. This is for your convenience but is not mandatory. You will be responsible for transporting ice to your booth. LAKE MURRAY - IRMO WOMAN’S CLUB – will have exclusive rights to the sale of fried okra in conjunction with the Festival.WATER – Vendor water service will be available at limited locations.BEVERAGES – Alcoholic beverages will be sold exclusively by the festival. Food vendors may only sell beverages as approved through the application. Bottled water may be available free of charge from some sponsors or craft fair vendors.GENERAL INFORMATIONLIABILITY – Neither the Irmo Okra Strut Commission, The Town of Irmo, Richland nor Lexington Counties nor any of their representatives, employees, agents, patrons, guests, or sponsors shall be liable for any loss of damage to the property of any participant due to fire, robbery, accident, or other cause that may arise from participant’s use or occupancy of participant’s assigned space during the festival.INSURANCE – All participants shall be responsible for liability insurance and must provide a CERTIFICATE OF INSURANCE FROM THEIR INSURANCE CARRIER. Vendors will not be accepted if this certificate is not received.REFUNDS – No participant refunds will be made due to inclement weather. Space fees are refundable only if applicant is not accepted to participate and has already made a payment.REMOVAL - Festival officials reserve the right to close down and remove any participant that is not adhering to festival policies and procedures, deemed obnoxious or performing activities not in keeping with festival tradition. This includes selling or giving away items that have not been approved by the okra strut commission to sell or give away.Applications will not be processed without all of the required information. The Okra Strut Commission, and the Town of Irmo, retains the right to deny participation of any vendor whose sales items do not comply with festival criteria, philosophy, or the laws of South Carolina, Richland County, or Town of Irmo Ordinances. The Okra Strut Commission, and the Town of Irmo, retains the right to deny participation of any vendor based on the experience from a vendor during a previous Okra Strut event.